KaryaFlow
KaryaFlow pricing clarification: 20 October 2026. Competitor comparison last reviewed: 10 October 2026.
KaryaFlow is our first Fieldproxy alternative for Indian service centres that want uncapped jobs and storage with core tools included. Inventory, GST billing, attendance and AMC share the service plan, alongside the parts and cash handovers the office must review.
KaryaFlow costs ₹99 per active user/month, with a two-user minimum bill of ₹198 before 18% GST. The 10-user example is ₹990/month before GST. Exactly 30 users cost ₹2,673/month after the 10% team discount; 31 or more users receive a written volume quote. Compare KaryaFlow's team-size examples.
Fieldproxy is a credible choice for small teams too. It offers organisation plans with unlimited users and combines configured field workflows with AI agents. The decision is about your required controls, buying terms and day-to-day use. Fieldproxy positioning.
Disclosure: Published by KaryaFlow. KaryaFlow pricing and plan entitlements are supplied by our team; competitor details were checked against the linked official sources on 10 October 2026. Recommendations reflect the stated business needs. They are not hands-on rankings or measured customer results.
Key takeaways
- KaryaFlow has no cap on jobs, service calls or storage. Core inventory, billing, attendance and AMC are included.
- KaryaFlow includes attendance location check-in. Continuous live GPS and route history require a separate quote.
- Fieldproxy includes unlimited users and the complete FSM in every plan. Job volume, integrations and AI usage affect the proposal.
- Fieldproxy bills annually and quotes setup separately. Its public pricing page does not show a fixed base price.
- Compare the full workflow. Both products publish mobile job records, inventory and maintenance features.
Compare costs · Compare field workflows · Book a KaryaFlow demo
Which Fieldproxy alternative fits your business?
Start with the work the office has to chase most, such as a missing part, cash deposit or AMC visit.
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| Your main requirement | Start your shortlist here | Decision to settle |
|---|---|---|
| Indian field jobs, attendance, stock custody and cash handover | KaryaFlow | Can the office trace each handover without a parallel spreadsheet? |
| Configured FSM with AI agents and unlimited users | Fieldproxy | Does the annual quote cover your jobs, integrations and AI usage? |
| Service work connected to existing Zoho systems | Zoho FSM | Which edition and appointment allowance cover the complete process? |
| Equipment service across assets, teams and sites | FieldEZ | How will equipment history and service commitments share one record? |
| After-sales complaints, warranty and customer-app workflows | ServiceCRM | Which package and app configuration cover the required steps? |
| Asset-led preventive maintenance and inspections | Zapium | Which maintenance depth and pricing tier do you need? |
| Configurable dispatch, mobile work and integrations | Zuper | Which quoted plan and setup cover the required workflow? |
This is a needs-based shortlist, not an independent market ranking. See the detailed India FSM comparison and software comparison map for broader context.
KaryaFlow vs Fieldproxy: included tools, limits and extra costs
The main commercial difference is uncapped service work versus unlimited users across the office and field team. KaryaFlow charges for active users and the selected team plan. Fieldproxy includes all users but sizes the plan around jobs, integrations and AI use.
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| Cost or allowance | KaryaFlow | Fieldproxy |
|---|---|---|
| Core entry price | ₹99 per active user/month; minimum two, or ₹198 before GST | Annual organisation plan; base fee requires a quote |
| Jobs and service calls | No cap on jobs or service calls recorded in the software | Essentials: 300 jobs/month; Growth: 1,000; larger volume by quote |
| File and photo storage | No storage cap | No numeric storage allowance stated on the reviewed pricing page; include it in the quote |
| Users | Count active office and field logins; ₹99 each for 2–29, exact 30-user discount, then volume quote | Unlimited users in every plan |
| Core stock, billing and attendance | Included; technician custody, GST bills and location check-in | Complete FSM included; parts and attendance workflows published |
| Live GPS and route history | Separate quoted add-on | Confirm required tracking scope in the configured plan |
| AI use | No bundled equivalent to Fieldproxy's agent suite claimed | Agent access included; usage credits charged separately at US$1 each |
| External integrations | Agree each connection and any custom work | One in Essentials, up to three in Growth, unlimited in Rule the Field |
| Setup | Agree import, configuration and custom-work scope | One-time implementation quote in addition to annual plan |
Sources: KaryaFlow core plans, Fieldproxy plans and limits, Fieldproxy parts and attendance.
For KaryaFlow, a busy month does not require a larger job package when the active team and plan stay the same. Photos and supporting files also have no storage cap. These terms do not promise that every file size or custom integration is supported.
For Fieldproxy, the counted job is a record in the primary table chosen during setup. It can be a work order, case or inventory transfer. Other tables do not consume that allowance, so establish the chosen record before comparing monthly volume. Fieldproxy job definition
Consider eight technicians and two office users handling 624 separate jobs in a month. KaryaFlow's core bill is ₹990 before GST, with no job or storage top-up. If each job is one counted Fieldproxy record, that workload exceeds the 300-job guide and fits the 1,000-job guide. Fieldproxy's undisclosed fee prevents a verified rupee cost difference; request the Growth quote and AI budget.
KaryaFlow therefore gives a busy small team a clearer starting cost. Fieldproxy may deserve more weight when many people need access or its configured AI work is central to the purchase.
Why we put KaryaFlow first for Indian field control
A job can be marked complete while the technician still holds unused parts or cash that the office needs to receive. The office may need a receipt, service proof or a date for the next visit.
KaryaFlow's published workflows make these handovers central to the service record. That is a strong reason to choose it for AC, RO, appliance, CCTV and similar service centres. It also gives teams with 20–50 technicians a concrete way to compare software beyond dispatch screens. KaryaFlow product scope.
Track each part after it leaves the store
KaryaFlow records parts issued to technicians, job usage, remaining balances and returns for office review. Defective parts have a separate custody path, so a recovered item does not become usable stock by mistake. Technician parts custody.
For example, issue four filters, use two, return one and leave one with the technician. Then record a defective filter recovered from a customer. The office should be able to explain all five physical items and their different states.
Fieldproxy also covers stock in warehouses, trucks and with technicians, plus scanning, purchase orders, serial details and warranty claims. Compare the exact return approval and defective-part process; do not treat inventory as a KaryaFlow-only feature. Fieldproxy spare parts.
Follow cash until the office accepts it
KaryaFlow describes job-linked collections, partial deposits and office approval. The useful distinction is between a customer payment and the later handover by its collector. Field cash control.
Use a ₹2,000 collection and a ₹1,200 deposit, then find the ₹800 that stays with the collector until the next handover. This is a test scenario, not a claim about savings or automatic bank settlement.
Link attendance, expenses and salary inputs
KaryaFlow includes attendance with location check-in and publishes approved office, project and service-area geofences. Expenses, receipts, advances and incentives support office review alongside that work. Attendance workflow · Office-control scope.
For a CCTV crew, test attendance at a project site rather than the shop. Add an expense correction and a rejected claim, then check who can approve each change before the salary review.
Fieldproxy also describes GPS-verified clock-ins, job time and timesheet approval, so attendance alone does not set KaryaFlow apart. Compare your work-zone rules, exception handling and salary inputs in the configured system. Fieldproxy attendance.
Keep the AMC sale connected to the promised visits
KaryaFlow's AMC workflow connects the chosen plan, selling technician, activation status, commission review and future service dates. That helps the office follow what was sold through to what the customer is owed. AMC plan management.
Bring a four-visit contract with a part outside coverage, then show two completed visits, one postponed and one still unscheduled. Check the remaining obligation and the owner of the next action.
KaryaFlow vs Fieldproxy pricing and total cost
KaryaFlow publishes INR plans. Fieldproxy requires a quote for its base plan fee and setup. There is no verified fixed-price comparison that proves one is always cheaper.
KaryaFlow's entry, monthly and annual options
Count each active field and office login, so five technicians plus one dispatcher would mean a total of six active users.
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| KaryaFlow option | Price before GST | Price including 18% GST | Billing basis |
|---|---|---|---|
| Two active users at the entry rate | ₹198 | ₹233.64 | Monthly; two-user minimum |
| Five active users at the entry rate | ₹495 | ₹584.10 | Monthly |
| Ten active users | ₹990 | ₹1,168.20 | Monthly |
| 10-user example | ₹9,900 | ₹11,682 | Annual payment |
| 30-user discounted example | ₹2,673 | ₹3,154.14 | Monthly |
| 30-user discounted example | ₹26,730 | ₹31,541.40 | Annual payment |
| More than 30 users | Written quote | Quoted with tax | Written volume quote |
The ₹990 ten-user amount is not a compulsory starting bill for a two-user team. Users 2–29 cost ₹99 each per month; exactly 30 receive the 10% team discount. Yearly billing charges for 10 months, including ₹1,980 before GST for two users. Current KaryaFlow plans.
Core inventory, GST billing, attendance and AMC are included, with no cap on jobs, service calls or storage. Attendance location check-in is included, while continuous live GPS and route history are optional services with a separate quote. Add the separate WhatsApp Complaint Agent fee to any custom work and agreed onboarding cost when you compare the full bill.
For request-to-closure operations, explore KaryaFlow's work order management software.
How Fieldproxy's pricing works
Fieldproxy publishes three plan levels without fixed base prices:
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| Plan | Published job guide | External integrations | Relevant buying detail |
|---|---|---|---|
| Essentials | 300 jobs per month | One | Guided onboarding and email support |
| Growth | 1,000 jobs per month | Up to three | Branded portals and chat support |
| Rule the Field | Quoted volume | Unlimited | Own-database connection and dedicated account manager |
All plans include unlimited users and AI-agent access, while AI usage has a separate charge of US$1 per credit. Credits are usage units; different actions can consume different amounts. Billing is annual, setup is separately quoted, and the pricing FAQ states no refunds. Fieldproxy commercial terms.
Ask which primary record is counted as a job and how extra volume is priced. A quote for the same headcount can change when job volume or AI usage changes.
Compare the same year of operation
For KaryaFlow, start with the relevant plan and add quoted extras. For Fieldproxy, use the annual fee, setup and expected usage, keeping one-time costs separate from the cost in later years.
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| Cost question | Why it changes the comparison |
|---|---|
| Who needs access? | KaryaFlow counts active users; Fieldproxy includes unlimited users |
| What is the busy-month workload? | Fieldproxy's job allowance must cover the agreed record type |
| Which automations will run? | Voice, document and monitoring workloads can change AI consumption |
| Which systems must connect? | Integration allowances and setup scope affect the proposal |
| Who cleans and imports data? | Customer, asset, open-job and stock records need an agreed owner |
| Which extras are essential? | Live GPS, messaging, custom work and external services can add cost |
| What happens at renewal or exit? | Ask about term, price changes, notice, exports and remaining access |
If any quote uses foreign currency, use a dated exchange rate and disclosed conversion fees in your own budget. No currency conversion or assumed Indian tax treatment has been applied to Fieldproxy here.
KaryaFlow vs Fieldproxy feature comparison
These tables compare the described scope, with demo checks for the exact steps that the reviewed sources do not settle. It is not evidence that a feature is missing.
Jobs, mobile work and attendance
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| Requirement | KaryaFlow | Fieldproxy |
|---|---|---|
| Complaint to job | Customer request, assigned technician and closure review | Configurable work-order stages and fields |
| Customer and equipment history | Jobs, payments, AMC and repeat-visit context | Customer, asset and address history |
| Dispatch | Office-led job assignment | Scheduling rules and AI-assisted dispatch |
| Mobile job record | Notes, photos, parts and payment status | Configured forms, photos, parts, invoices and time |
| Customer sign-off | Customer and engineer signatures described | GPS-tagged, timestamped signatures described |
| Required evidence | Show your closure and office-review rules | Required fields and conditional checklists published |
| Offline work | Test required actions and sync before rollout | Offline jobs, forms, photos and signatures published |
| Attendance | Included location check-in; approved work zones | GPS-verified clock-ins and job time |
| Continuous tracking | Separately quoted live-GPS add-on | Scope the required location and route setup |
| Field-language needs | Test your team's forms and language needs | Multilingual field notes described; test your languages |
Sources: KaryaFlow product scope, app, attendance and pricing; Fieldproxy work orders, mobile app, attendance and platform.
Stock, cash and office review
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| Requirement | KaryaFlow | Fieldproxy |
|---|---|---|
| Store and field stock | Godown and technician balances | Warehouse, truck and technician stock |
| Job consumption | Parts used tied to the service job | Job-linked usage and cost recording |
| Stock handback | Office confirmation or rejection of returns | Demonstrate your return and acceptance workflow |
| Defective recovery | Separate defective-part custody and deposit | Warranty-claim history published; test physical recovery states |
| Purchase requests | Job-linked requirement when parts are unavailable | Supplier POs and reorder rules published |
| Barcode or serial needs | Check the exact part-level requirement | Barcode/QR and part serial details published |
| Customer payment record | Job-level collections and pending amounts | Invoices and payment integrations published |
| Technician cash deposit | Partial deposit and office receipt controls | Demonstrate collector balance and deposit approval |
| Field expenses | Receipts and approval workflow | Scope the required expense and approval setup |
| Salary inputs | Attendance, advances, expenses and incentives | Time records and payroll exports published |
| GST invoice handoff | Indian billing context and GST invoices | Demonstrate your GST fields and accounting handoff |
| Final accounts and filing | Separate accounting and statutory process | Identify the accounting system and local tax scope |
Sources: KaryaFlow parts custody, defective parts, cash, scope; Fieldproxy inventory, attendance, mobile and payments.
AMC, configuration and rollout
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| Requirement | KaryaFlow | Fieldproxy |
|---|---|---|
| Planned maintenance | AMC visits and renewal follow-up | Recurring maintenance and generated visits |
| Plan sales | Selling technician, activation and commission visibility | Demonstrate the desired sales and commission process |
| Public customer portal | Scope your required access and rollout | Customer portals published |
| WhatsApp intake | Complaint Agent is a separate add-on | Scope channel, provider and usage charges |
| Custom workflow changes | Configuration or development with written scope | Vendor-configured rules, forms and workflow changes |
| Approval controls | Job, parts, cash and expense review workflows | Configurable gates and rejection paths |
| AI automation | Do not assume parity with Fieldproxy's agent suite | Voice, vision, scheduling and document agents published |
| Integrations | Agree each required connection and cost | APIs and plan-specific integration allowances |
| Trial and onboarding | Seven-day trial without a credit card; setup help | Annual engagement with quoted implementation |
| Data exit | Agree export formats and attachment access | Agree export scope, retention and access at exit |
Sources: KaryaFlow AMC plans, WhatsApp intake, pricing and workflow setup; Fieldproxy platform, approval workflows and pricing.
When Fieldproxy deserves a serious demo
Keep Fieldproxy on the list when you want AI to handle calls, read job photos, draft paperwork or pause work for review. Unlimited users can also matter when many office staff, supervisors and occasional technicians need access.
Its site describes vendor-led setup and migration, but your own scope will decide how much work and time are needed. Ask for a rollout plan with named owners and acceptance checks. Fieldproxy implementation approach.
Choose between the products using a required workflow, not a label such as “small business” or “enterprise.” A five-person team can need complex rules. A 40-technician service centre may care most about reliable parts and cash handovers.
What an AI pilot should prove
If AI is a main reason to buy Fieldproxy, test one task from start to finish with your own rules. Choose a task whose result the office can check, such as a draft invoice or a missing-photo alert.
Show the same job twice: once with clean data, then with a wrong part number or an unclear photo. Check which source the draft used and whether it stopped when the input was too weak to trust.
Ask who can approve the next step, how a staff member rejects it and where the action is logged. Then rerun the task to check that it does not send the same message or create the same charge twice.
Track the usage shown for those tests and ask how it maps to the quote's credit budget. A price per credit is useful only when you know how much a real task will use.
These are buyer tests, not claims that either product passed them. Fieldproxy's approval workflow page describes gates and rejection paths; use the demo to check the rules your team would rely on.
Other Fieldproxy alternatives worth comparing
Zoho FSM: connect service work to the Zoho stack
Zoho FSM fits teams with customer, service and finance records in Zoho, with pricing based on edition and appointment volume. Include repeat visits when estimating usage, and find every separately licensed app in the handoff. Zoho FSM plans.
The useful test is whether an approved estimate becomes a work order, completed visit and invoice without duplicate entry. Read KaryaFlow vs Zoho FSM.
FieldEZ: equipment and service operations across teams
FieldEZ links field service, equipment, support and sales records, making it worth a look when teams share the same asset history. Ask which setup and access model cover your branches and technicians. FieldEZ platform.
FieldEZ licenses Sales, Service and Support modules separately, with setup scoped to the needed work. Include each module and its setup in the quote. FieldEZ commercial FAQ.
For a service centre, inspect the mobile job and the office review alongside the equipment view. See FieldEZ alternatives.
ServiceCRM: after-sales service and customer apps
ServiceCRM covers complaints, jobs, repeat work, technician recommendations and field proof, with package prices available by request from its team. State customer-app and branding needs in the proposal. ServiceCRM jobs · Pricing.
Simple excludes several mobile tools, while Modern and Advanced differ in app and payment scope; only Advanced includes unlimited users. Compare the exact package before testing.
Compare one warranty call with one paid repair and follow their different approvals. See ServiceCRM alternatives.
Zapium: maintenance plans, inspections and asset depth
Zapium combines FSM with asset-led maintenance, adding stock and contracts in Professional and condition-based work and asset insight in Business. A plant or facilities team should compare these needs before choosing a general service workflow. Zapium plans.
Test one asset with scheduled service, a fault and a required inspection. See Zapium alternatives.
Zuper: configured dispatch and field workflows
Zuper publishes dispatch, recurring routes, offline mobile updates and stock across warehouses and mobile locations. Ask for an India-specific quote with the required roles and integrations. Do not reuse a rate advertised for a different industry package. Zuper dispatch · Mobile app.
Use the same repair, failed visit and return-to-store scenario. See KaryaFlow vs Zuper.
Run a pilot with the work your office finds hardest
Use sample customer records until you have reviewed data handling and access. Pick one dispatcher, one office reviewer and technicians who will use the app daily.
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| Scenario | Evidence to inspect |
|---|---|
| A delayed AC repair | Changed assignment, customer context and unresolved work remain clear |
| An RO part replacement | Issued, used, returned and defective quantities all reconcile |
| A partial cash handover | Customer balance and technician-held cash are separate |
| A CCTV project check-in | Approved location, exception and correction can be reviewed |
| An AMC visit postponed by the customer | Visit remains owed and has a named next action |
| A poor-network job | Saved records survive reconnection without missing or duplicate entries |
Record time, missing fields, office corrections and manual steps as your own pilot results, rather than relying on promised gains. Let a technician repeat the hardest flow without the salesperson driving every click.
For industry-specific checklists, use the HVAC dispatch, CCTV AMC, pest control and appliance service guides.
Our recommendation
Start with KaryaFlow when the main goal is better control between the field and the office. Its INR entry price and described attendance, parts, cash and AMC workflows make a clear starting point for Indian service teams.
Keep Fieldproxy in the comparison when AI agents, custom workflows and unlimited users solve needs you have today. Price the whole setup and prove the same difficult handovers before choosing.
Book a KaryaFlow demo with one normal job and one exception. Bring the records your office currently has to chase.
FAQs
What is the best Fieldproxy alternative in India?
We recommend KaryaFlow first for Indian service centres that need jobs, attendance, parts custody, cash deposits and AMC follow-ups. Zoho FSM, FieldEZ, ServiceCRM, Zapium and Zuper fit the other needs described above, rather than forming a single rank for every buyer.
Is Fieldproxy only for large companies?
Fieldproxy is not only for large companies: its current pricing page lists organisation plans with unlimited users. Compare its configured workflows and buying terms with your needs rather than rejecting it by headcount.
How much does KaryaFlow cost for a small team?
KaryaFlow starts at ₹99 per active user monthly with at least two users, giving totals of ₹198 for two and ₹990 for ten before GST. Exactly 30 users cost ₹2,673/month after the 10% team discount; 31 or more require a written volume quote. Yearly billing charges for 10 months; use the pricing table above.
Is KaryaFlow cheaper than Fieldproxy?
A universal price claim is not supported because KaryaFlow lists INR prices while Fieldproxy quotes its base fee and setup. Compare the same users, workload, add-ons, taxes and contract period using a written proposal.
Do both products support attendance and inventory?
Both cover attendance and stock: KaryaFlow describes approved zones and technician stock, while Fieldproxy describes GPS clock-ins and warehouse, truck and technician balances. Test your precise approvals, returns and corrections.
Does KaryaFlow include live GPS tracking?
Attendance with location check-in is included, while continuous live GPS and route history each require a separate quote. A check-in location and a full-day route history are different records.
What should an Indian team check before switching?
Check GST invoice fields, customer and technician payment balances, AMC obligations, open stock returns and export access. Import a small sample first and match it with the old system before moving the full team and its records.
Related buying and workflow guides
- Work order management and technician job cards
- Technician tracking and spare parts inventory
- AMC management and GST invoicing with collection records
- HVAC service management and CCTV complaint management
- Field service management in India and FSM options by Indian service industry
- Appliance technician job cards
- Which tools KaryaFlow can replace
Sources sit beside the claims they support, though prices, plan scope and terms can change before you buy. Third-party names identify the products being compared; KaryaFlow is not affiliated with those vendors.
