KaryaFlowMulti-skill teams are impossible to coordinate
Electricians, plumbers, AC technicians, housekeeping — different skills at different sites. WhatsApp groups can't handle the complexity.
Every site covered. Every SLA met. Your facility management, under control
Track electricians, plumbers, HVAC technicians, and housekeeping staff across multiple client sites with geofenced attendance, SLA-based job priority, and per-site expense tracking.
Free setup GST-readyPlans from ₹990/month
100%SLA compliance tracking
5xfaster incident response
You manage 10 sites with 50 workers. Do you know where all of them are right now?
Facility management is multi-skill, multi-site, and multi-headache. Without real-time visibility, SLAs are broken before you know it.
The facility management problem
You can't prove your team was on-site
Clients pay for 24/7 coverage but you can't verify attendance beyond the sign-in register. Disputes about staffing levels are monthly arguments.
SLA breaches are discovered after the fact
A broken AC in the server room needs a 30-minute response. But the escalation chain is 3 phone calls and a WhatsApp message. By then, the SLA is broken.
Per-site expenses are impossible to reconcile
Materials, fuel, tools, supplies — expenses across 10 sites billed to 10 different clients. Monthly reconciliation takes 3 days of spreadsheet work.
Built for facility management companies
IT parks, hospitals, malls, housing societies — manage every site and every worker from one platform.
Geofenced attendance per siteSLA-based job priorityPer-site expense reporting
Start your 7-day trialEverything you need
One platform, zero operational blind spots
Smart Attendance
Attendance with location check-in is included in every plan, alongside leave requests and attendance reports.
GPS Tracking
Live map and route history for tracked technicians, available as an add-on quoted separately.
Jobs & Complaints
Create and assign job cards, record service proof and parts used, and keep completion status together.
AMC & Contracts
Keep AMC contracts with their customers, track visits used and still due, and renew contracts before they lapse.
Technician Pay
Set job incentives, approve fuel and expense claims, and get a monthly salary slip for each technician. GPS-derived km needs the tracking add-on.
Billing & Cash
Prepare GST invoices and track payment collection against the service job.
Inventory
Track warehouse and technician stock, parts used on jobs, returns, and low-stock alerts.
Attendance that proves itself
Attendance with location check-in is included in every plan. Review check-in/out with selfie proof, leave requests, and monthly attendance reports. Continuous live GPS tracking is a separate add-on.
- Location-verified check-in/out
- Selfie verification on clock-in
- Leave request and approval flow
- Monthly attendance summaries
How it works
From call to cash in four steps
How facility managers run every job in KaryaFlow. Follow one example job from the first message to the money in hand.
Step 1: Book the job
A customer calls or messages on WhatsApp. Log the complaint once and it becomes a job record with the customer’s address and details.
Step 2: Assign a technician
Choose who goes. The job reaches their technician app with the address and the problem to fix.
Step 3: Finish on site
The technician checks in at the site, notes the work and parts used, and adds photos and the customer’s signature.
Step 4: Get paid
Raise a GST-ready invoice and record the cash or UPI collected. The office confirms the money.
New job assigned
Ravi Kumar · technician app
Example job. Names, photos, times and amounts are for illustration.
IT parks, hospitals, commercial complexes — they all need facility management. And they all need proof it's happening.
Why facility management companies are going digital
Market opportunity
Annual FM market growth
The facility management market is growing at 17% annually, driven by commercial real estate expansion and outsourcing of building operations.
Driving demand
Tech parks, commercial campuses, and business districts all need comprehensive facility management — creating concentrated, high-value client bases.
Coverage expected
Premium clients expect round-the-clock coverage with documented SLA compliance. Digital tracking is becoming a contract requirement.
Decision comparison
Choose the workflow, not only the tool category.
Every plan includes attendance with location check-in. Continuous live GPS tracking through the day, with route history, is an optional add-on, quoted separately for the technicians who need it.
| Buyer need |  KaryaFlowConnected field execution | CRMCustomer records | GPS-only tracking appLocation and routes |   Tally/Vyapar + separate toolsAccounting stack |   WhatsApp/Excel/manual registersChats and sheets |
|---|---|---|---|---|---|
| Job dispatch and status | Connected workflow | Often needs an FSM layer | Location only | Separate operational tool | Manual updates |
| Technician mobile app | Included | Depends on product or setup | Tracking app only | Separate app | Chat, calls, or paper |
| Geofence attendance | Location check-in and geofences | Depends on setup | Often available | Separate attendance tool | Manual register |
| Inventory and technician stock | Connected to jobs and technicians | Often needs integration | Outside core scope | Inventory stays separate | Spreadsheet or register |
| Payment status | Connected to the job record | Depends on customization | Outside core scope | Recorded separately | Manual confirmation |
| GST-ready billing handoff | Connected field-to-office workflow | Often needs integration | Outside core scope | Accounting occurs separately | Manual handoff |
| AMC follow-up | Contracts, visits, proof, and renewal context | Depends on setup | Outside core scope | Separate tracker | Calendar or spreadsheet |
| Owner dashboard | Jobs, technicians, parts, and payment visibility | Customer-centric reporting | Location-centric reporting | Split across tools | Manual consolidation |
| India-specific pricing visibility | From ₹990/month for up to 10 users | Varies by provider | Varies by provider | Multiple subscriptions | No software fee |
General category comparison for initial evaluation. Features and commercial terms vary by provider and configuration; verify current product documentation before purchasing.
KaryaFlow works for more than one industry
Also serving
Elevator & Lift AMC Companies
Statutory compliance, inspection scheduling, digital logbooks, and engineer dispatch
Fire Safety Service Companies
Extinguisher expiry tracking, statutory inspections, compliance documentation, and equipment inventory
HVAC & AC Service Centers
AC installation, repair, AMC management, and refrigerant tracking
Local and workflow guides for facility managers
Local guides
KaryaFlow for Facility Management Companies
Frequently asked questions
What does KaryaFlow cost for a facility management company in India?
KaryaFlow Starter is ₹990 per month for up to 10 users and Growth is ₹2,673 per month for up to 30 users, prepaid with 18% GST extra; a multi-site FM team above 30 users gets a written Enterprise quote. Geofenced attendance controls, jobs, expenses, and inventory are included at every size, so heavier operational volume changes your user count, not your feature set. Live GPS tracking is an add-on for the staff who need it, priced in your quote, and the 7-day free trial needs no credit card.
How does KaryaFlow prove our team was on-site when clients dispute coverage?
KaryaFlow offers geofenced attendance per site, so staff check in within each client location and you get timestamped, GPS-backed records. This replaces a sign-in register you can't verify, giving you evidence to settle monthly arguments about staffing levels and prove the 24/7 coverage clients pay for.
Can KaryaFlow coordinate multi-skill teams across many client sites?
Yes. KaryaFlow manages jobs, customers, and field staff across multiple sites from one dashboard, with live GPS tracking showing where everyone is. Electricians, plumbers, AC technicians, and housekeeping can be assigned and tracked per site, replacing the WhatsApp groups that break down at FM-level complexity.
Can KaryaFlow separate per-site expenses so we can bill each client correctly?
Yes. KaryaFlow includes an expenses module alongside jobs and GST-ready invoicing, so materials, fuel, tools, and supplies can be recorded against the relevant site and job. This makes reconciling costs across multiple client sites far quicker than the multi-day spreadsheet exercise most FM companies run monthly.
Practical playbooks for facility managers
Use these guides to compare workflows, job cards, technician tracking, AMC visits, inventory, and GST billing before choosing a field service system.
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Ready to modernize your service operations?
Try KaryaFlow with your own jobs for 7 days, with setup help on WhatsApp. No credit card needed.
GST-ready invoices · Prepaid plans in INR · Setup help on WhatsApp