KaryaFlowPeak season overwhelms your dispatch
Peak-season calls are hard to coordinate across WhatsApp threads. A shared job queue helps the dispatcher review assignments and pending visits.
The command center for AC & HVAC service centers
Track technicians, manage AMC renewals, monitor refrigerant stock, and generate GST invoices — all from one platform built for how HVAC businesses actually work.
Free setup GST-readyPlans from ₹990/month
Job cardsservice proof and parts in one record
AMCvisits and renewal follow-up
Your technicians disappear between dispatch and invoice
Most AC service centers run on phone calls, WhatsApp groups, and paper job cards. Peak summer hits and you lose control, revenue, and customers.
The HVAC problem
Refrigerant gas vanishes from inventory
R-22, R-32, R-410A — you buy it in bulk but technicians self-report usage. Cylinders don't match consumption and there's no audit trail.
AMC renewals fall through the cracks
When contracts and visit dates live in separate registers, renewal follow-ups are easy to miss. Keep due visits and renewal status together for office review.
Paper invoices cost you collections
Handwritten bills with no GST, lost carbon copies, and no digital trail. Follow-ups happen on memory, not data.
Built for HVAC service businesses
From split AC installations to VRF maintenance — one platform for every job type.
GST-compliant invoicingOffline-first for field workMultilingual support
Start your 7-day trialEverything you need
One platform, zero operational blind spots
GPS Tracking
Live map and route history for tracked technicians, available as an add-on quoted separately.
Jobs & Complaints
Create and assign job cards, record service proof and parts used, and keep completion status together.
AMC & Contracts
Keep AMC contracts with their customers, track visits used and still due, and renew contracts before they lapse.
Inventory
Track warehouse and technician stock, parts used on jobs, returns, and low-stock alerts.
Smart Attendance
Attendance with location check-in is included in every plan, alongside leave requests and attendance reports.
Billing & Cash
Prepare GST invoices and track payment collection against the service job.
Technician Pay
Set job incentives, approve fuel and expense claims, and get a monthly salary slip for each technician. GPS-derived km needs the tracking add-on.
See every technician, in real time
Continuous live GPS tracking is an add-on, quoted separately for the technicians who need it. View positions, route history, km tracking for fuel review, and idle/en-route/on-job status.
- Live map with technician positions
- Route history and playback
- Automatic km tracking for fuel claims
- Idle detection and alerts
How it works
From call to cash in four steps
How HVAC service centers run every job in KaryaFlow. Follow one example job from the first message to the money in hand.
Step 1: Book the job
A customer calls or messages on WhatsApp. Log the complaint once and it becomes a job record with the customer’s address and details.
Step 2: Assign a technician
Choose who goes. The job reaches their technician app with the address and the problem to fix.
Step 3: Finish on site
The technician checks in at the site, notes the work and parts used, and adds photos and the customer’s signature.
Step 4: Get paid
Raise a GST-ready invoice and record the cash or UPI collected. The office confirms the money.
New job assigned
Ravi Kumar · technician app
Example job. Names, photos, times and amounts are for illustration.
Keep the AC complaint, technician visit, parts used, service proof, and billing handoff connected in one job record.
Keep AC jobs, AMC visits and parts connected
Daily service workflows
Keep service work visible
Keep customer complaints, technician assignments, job status, and service proof together so the office can see which AC visits need follow-up.
Plan visits and renewals
Connect AMC contracts with scheduled visits, job cards, payment status, and renewal follow-up instead of checking separate registers.
Link stock to the service job
Record refrigerant and spare parts issued to technicians, used on jobs, and returned to the office, with context for GST billing handoff.
Decision comparison
Choose the workflow, not only the tool category.
Every plan includes attendance with location check-in. Continuous live GPS tracking through the day, with route history, is an optional add-on, quoted separately for the technicians who need it.
| Buyer need |  KaryaFlowConnected field execution | CRMCustomer records | GPS-only tracking appLocation and routes |   Tally/Vyapar + separate toolsAccounting stack |   WhatsApp/Excel/manual registersChats and sheets |
|---|---|---|---|---|---|
| Job dispatch and status | Connected workflow | Often needs an FSM layer | Location only | Separate operational tool | Manual updates |
| Technician mobile app | Included | Depends on product or setup | Tracking app only | Separate app | Chat, calls, or paper |
| Geofence attendance | Location check-in and geofences | Depends on setup | Often available | Separate attendance tool | Manual register |
| Inventory and technician stock | Connected to jobs and technicians | Often needs integration | Outside core scope | Inventory stays separate | Spreadsheet or register |
| Payment status | Connected to the job record | Depends on customization | Outside core scope | Recorded separately | Manual confirmation |
| GST-ready billing handoff | Connected field-to-office workflow | Often needs integration | Outside core scope | Accounting occurs separately | Manual handoff |
| AMC follow-up | Contracts, visits, proof, and renewal context | Depends on setup | Outside core scope | Separate tracker | Calendar or spreadsheet |
| Owner dashboard | Jobs, technicians, parts, and payment visibility | Customer-centric reporting | Location-centric reporting | Split across tools | Manual consolidation |
| India-specific pricing visibility | From ₹990/month for up to 10 users | Varies by provider | Varies by provider | Multiple subscriptions | No software fee |
General category comparison for initial evaluation. Features and commercial terms vary by provider and configuration; verify current product documentation before purchasing.
KaryaFlow works for more than one industry
Also serving
Appliance Repair & Service Centers
CRM job imports, technician job cards, warranty, spare parts, payments, and salary inputs
Electrical Contractors
Multi-site crew management, material tracking, and project documentation
Plumbing Service Companies
Emergency dispatch, parts tracking, society AMC, and repair documentation
Fire Safety Service Companies
Extinguisher expiry tracking, statutory inspections, compliance documentation, and equipment inventory
Local and workflow guides for HVAC service centers
Local guides
HVAC Field Service Software in Delhi
Run HVAC service work in Delhi with KaryaFlow: dispatch, technician tracking, mobile job cards, proof, inventory, UPI/payment status, GST invoice handoff, and dashboards.
HVAC Field Service Software in Mumbai
Run HVAC service work in Mumbai with KaryaFlow: dispatch, technician tracking, mobile job cards, proof, inventory, UPI/payment status, GST invoice handoff, and dashboards.
HVAC Field Service Software in Bangalore
Run HVAC service work in Bangalore with KaryaFlow: dispatch, technician tracking, mobile job cards, proof, inventory, UPI/payment status, GST invoice handoff, and dashboards.
HVAC Dispatch and GPS Tracking Software in Delhi
Dispatch HVAC technicians in Delhi with KaryaFlow: live GPS context, geofenced attendance, mobile job cards, proof, payment status, GST-ready invoice handoff, and dashboards.
HVAC AMC Management Software in Bangalore
Manage HVAC AMC work in Bangalore with KaryaFlow: contract schedules, technician visits, proof, spare parts, renewal follow-up, payment status, GST handoff, and dashboards.
KaryaFlow for HVAC & AC Service Centers
Frequently asked questions
How much does KaryaFlow cost for a small AC service center in India?
KaryaFlow Starter is ₹990 per month for up to 10 users and Growth is ₹2,673 per month for up to 30 users, both prepaid with 18% GST extra; above 30 users the price is a written Enterprise quote. Users means everyone with a login, office staff and technicians together. Every plan includes jobs, attendance, customers, expenses, the technician mobile app, and GST-ready billing, so a single-branch AC service center pays for team size rather than for features. Yearly billing costs two months less, and the 7-day free trial needs no credit card.
How does KaryaFlow stop refrigerant gas from going missing from inventory?
KaryaFlow tracks parts and consumables usage per job, so the R-22, R-32, or R-410A logged against each visit is recorded against your stock instead of self-reported on memory. This gives you an audit trail to compare bulk purchases against actual consumption and spot the gap between cylinders bought and gas billed.
Can my AC technicians use KaryaFlow on their phones in the field during peak summer?
Yes. KaryaFlow includes a technician mobile app for Android that field staff use to receive jobs, update status, log parts, and capture photos. Owners and dispatchers can work from the web dashboard, so when summer triples your call volume you can assign and track jobs without relying on WhatsApp groups.
We run our HVAC business on WhatsApp and Excel — how hard is it to switch to KaryaFlow?
Switching is straightforward and starts with a WhatsApp-based demo and booking. KaryaFlow is built specifically for Indian service businesses moving off WhatsApp and paper registers, so you set up customers, jobs, and AMC visits in one place. Every plan includes every module, inventory included, so nothing has to be unlocked later as you grow; live GPS tracking is the one add-on, priced in your quote for the technicians who need it.
Practical playbooks for HVAC service centers
Use these guides to compare workflows, job cards, technician tracking, AMC visits, inventory, and GST billing before choosing a field service system.
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Ready to modernize your service operations?
Try KaryaFlow with your own jobs for 7 days, with setup help on WhatsApp. No credit card needed.
GST-ready invoices · Prepaid plans in INR · Setup help on WhatsApp