KaryaFlowExpiry dates tracked in Excel don't remind anyone
You manage 2,000 extinguishers across 100 clients. Each has a manufacture date, refill date, and expiry date. Miss one and your client loses their NOC.
Every extinguisher inspected. Every deadline met. Your fire safety AMC, fully compliant
Track extinguisher expiry dates, schedule statutory inspections, complete digital checklists with photo evidence, and maintain audit-ready records for every client.
Free setup GST-readyPlans from ₹990/month
100%compliance documentation
Zeromissed statutory deadlines
3xfaster inspection reports
One expired extinguisher can shut down a building. Is your tracking airtight?
Fire safety is statutory — not optional. When the fire department inspects your client's building, your records need to be perfect. Spreadsheets aren't perfect.
The fire safety problem
Inspection reports are handwritten afterthoughts
Statutory inspections require documented evidence — pressure readings, hose condition, signage check. Paper forms get lost and can't be searched.
No proof your technician actually inspected
You bill for quarterly inspections. But without GPS-timestamped visit logs and photos, you can't prove the inspection happened.
Replacement parts and refill inventory is untracked
Dry chemical powder, CO2 cylinders, sprinkler heads, hose reels — expensive stock that moves between your warehouse and client sites.
Built for fire safety AMC companies
Extinguishers, sprinklers, fire alarms, hose reels — manage every piece of fire equipment under your care.
Statutory compliance built-inExpiry date auto-trackingGPS-verified inspections
Start your 7-day trialEverything you need
One platform, zero operational blind spots
Jobs & Complaints
Create and assign job cards, record service proof and parts used, and keep completion status together.
AMC & Contracts
Keep AMC contracts with their customers, track visits used and still due, and renew contracts before they lapse.
Inventory
Track warehouse and technician stock, parts used on jobs, returns, and low-stock alerts.
GPS Tracking
Live map and route history for tracked technicians, available as an add-on quoted separately.
Smart Attendance
Attendance with location check-in is included in every plan, alongside leave requests and attendance reports.
Billing & Cash
Prepare GST invoices and track payment collection against the service job.
Technician Pay
Set job incentives, approve fuel and expense claims, and get a monthly salary slip for each technician. GPS-derived km needs the tracking add-on.
Every complaint becomes a tracked job
Log complaints from calls, WhatsApp and walk-ins in one register, turn them into jobs, assign a technician and follow each job to completion with photos, parts used and the customer's signature.
- Complaint register for calls and WhatsApp
- Board and list views of every job
- Before/after photos and parts used
- Customer signature on completion
How it works
From call to cash in four steps
How fire safety companies run every job in KaryaFlow. Follow one example job from the first message to the money in hand.
Step 1: Book the job
A customer calls or messages on WhatsApp. Log the complaint once and it becomes a job record with the customer’s address and details.
Step 2: Assign a technician
Choose who goes. The job reaches their technician app with the address and the problem to fix.
Step 3: Finish on site
The technician checks in at the site, notes the work and parts used, and adds photos and the customer’s signature.
Step 4: Get paid
Raise a GST-ready invoice and record the cash or UPI collected. The office confirms the money.
New job assigned
Ravi Kumar · technician app
Example job. Names, photos, times and amounts are for illustration.
Fire safety is the only AMC where missing a deadline has legal consequences. Your tracking system must be airtight.
Why fire safety service companies are going digital
Market opportunity
By building codes
Building codes and fire services regulations mandate annual fire safety equipment inspection. Non-compliance risks occupancy certificate cancellation.
Is a recurring client
Every office, factory, hotel, hospital, mall, and school needs fire safety AMC. This is a permanent, regulation-driven market.
Recurring revenue
Fire safety AMC is pure recurring revenue — every client needs annual inspections and equipment servicing by law. High retention, predictable income.
Decision comparison
Choose the workflow, not only the tool category.
Every plan includes attendance with location check-in. Continuous live GPS tracking through the day, with route history, is an optional add-on, quoted separately for the technicians who need it.
| Buyer need |  KaryaFlowConnected field execution | CRMCustomer records | GPS-only tracking appLocation and routes |   Tally/Vyapar + separate toolsAccounting stack |   WhatsApp/Excel/manual registersChats and sheets |
|---|---|---|---|---|---|
| Job dispatch and status | Connected workflow | Often needs an FSM layer | Location only | Separate operational tool | Manual updates |
| Technician mobile app | Included | Depends on product or setup | Tracking app only | Separate app | Chat, calls, or paper |
| Geofence attendance | Location check-in and geofences | Depends on setup | Often available | Separate attendance tool | Manual register |
| Inventory and technician stock | Connected to jobs and technicians | Often needs integration | Outside core scope | Inventory stays separate | Spreadsheet or register |
| Payment status | Connected to the job record | Depends on customization | Outside core scope | Recorded separately | Manual confirmation |
| GST-ready billing handoff | Connected field-to-office workflow | Often needs integration | Outside core scope | Accounting occurs separately | Manual handoff |
| AMC follow-up | Contracts, visits, proof, and renewal context | Depends on setup | Outside core scope | Separate tracker | Calendar or spreadsheet |
| Owner dashboard | Jobs, technicians, parts, and payment visibility | Customer-centric reporting | Location-centric reporting | Split across tools | Manual consolidation |
| India-specific pricing visibility | From ₹990/month for up to 10 users | Varies by provider | Varies by provider | Multiple subscriptions | No software fee |
General category comparison for initial evaluation. Features and commercial terms vary by provider and configuration; verify current product documentation before purchasing.
KaryaFlow works for more than one industry
Also serving
Elevator & Lift AMC Companies
Statutory compliance, inspection scheduling, digital logbooks, and engineer dispatch
CCTV & Security System Installers
WhatsApp complaint register, technician tracking, camera inventory, installation jobs, and AMC tracking
Facility Management Companies
Multi-site workforce tracking, geofenced attendance, SLA management, and per-site expenses
KaryaFlow for Fire Safety Service Companies
Frequently asked questions
What does fire safety AMC software like KaryaFlow cost in India?
KaryaFlow Starter is ₹990 per month for up to 10 users and Growth is ₹2,673 per month for up to 30 users, prepaid with 18% GST extra; above 30 users the price is a written Enterprise quote. A larger AMC client base does not change the feature set — inventory, jobs, attendance with geofenced check-in, expenses, and the technician mobile app are in every plan. Live GPS tracking, for verifying visits out on client sites, is an add-on for the technicians who need it, priced in your quote, and the 7-day free trial needs no credit card.
How does KaryaFlow keep statutory fire inspection records audit-ready for the fire department?
KaryaFlow stores every inspection job with its checklist, photos, and technician notes in a searchable digital record per client. When the fire department audits a building, you retrieve documented evidence from the dashboard instead of hunting through handwritten forms that get lost — keeping your client's compliance records intact.
Can KaryaFlow track extinguisher expiry and refill dates so we don't miss one?
KaryaFlow manages customers and scheduled jobs centrally, so refill and inspection visits across thousands of extinguishers are tracked in the system rather than an Excel sheet that reminds nobody. You schedule and assign recurring work from the dashboard, helping keep clients' equipment current and their NOC protected.
How can I prove my technician actually inspected the equipment I'm billing for?
KaryaFlow uses live GPS tracking and geofenced attendance to confirm a technician was on-site, with timestamped visit logs, while the mobile app captures inspection photos. Together these give you proof behind every billed quarterly inspection, so you can show clients the work happened rather than relying on an unverifiable log.
Practical playbooks for fire safety companies
Use these guides to compare workflows, job cards, technician tracking, AMC visits, inventory, and GST billing before choosing a field service system.
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Ready to modernize your service operations?
Try KaryaFlow with your own jobs for 7 days, with setup help on WhatsApp. No credit card needed.
GST-ready invoices · Prepaid plans in INR · Setup help on WhatsApp