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KaryaFlow
WhatsApp

KaryaFlow services

Answer every enquiry. Book more jobs.

WhatsApp booking, website chat, an AI receptionist and local ads, set up and run for you by the KaryaFlow team. Every enquiry lands in KaryaFlow as a job your office can assign.

Talk to us on WhatsAppSee the services

A new enquiry goes cold in hours, not days.

  • A call at 9 pm that nobody picks up
  • A WhatsApp message read the next morning
  • A website form nobody checks
  • An ad lead called back a day later
7×
Firms that tried to reach a web lead within an hour were nearly 7 times as likely to qualify it as firms that tried even an hour later.
60×
More likely than firms that waited 24 hours or longer.
23%
of 2,241 US companies checked never replied to a web enquiry at all.

Source: Oldroyd, McElheran and Elkington, “The Short Life of Online Sales Leads”, Harvard Business Review, March 2011. US data.

01 · WhatsApp booking and complaints

Your service desk on WhatsApp, open day and night.

Customers message your business number. They tap buttons to book a repair, raise a complaint or check their job status. No app to download, no waiting for office hours.

  • Books repairs and registers complaints with name, address, product and photos
  • Answers “where is my technician?” from live job status
  • Sends updates when a technician is assigned, on the way and when the invoice is ready
  • Your team can take over any chat

Every booking becomes a job on your Dashboard and the Technician app at once.

Ask about WhatsApp booking

02 · Website chat

Turn website visitors into booked visits.

A chat button on your own website, in your colours and with your logo. Visitors pick a service, add photos, share their address and choose a time, all without filling a long form.

  • Looks like your brand, on phone and computer
  • An email code and a spam check keep fake requests out
  • Visitors get a request number and a confirmation email
  • Requests arrive in KaryaFlow as “New request” for your office to approve
Ask about website chat

03 · AI receptionist and lead callback

Every call answered. Every new lead called back in minutes.

An AI assistant answers when your team cannot: after hours, on Sundays, when every line is busy. It also calls back new enquiries from your Facebook ads and website within minutes, while the customer still remembers asking.

  • Answers in English, Hindi and other Indian languages
  • Says it is an AI assistant at the start of every call; customers can ask for your team at any time
  • Calls only people who asked to be contacted, through registered numbers
  • Books the visit, then saves a call summary in KaryaFlow
Ask about the AI receptionist

04 · Ads and content, with a target in writing

Ads and posts that bring enquiries, with a target agreed up front.

We run Facebook and Instagram ads for the areas you serve, and post regularly on Instagram, Facebook, YouTube and your Google Business Profile. You see what each rupee brought in.

  • Ads aimed at your service area and your busy season
  • Posts and short videos made for your trade
  • A monthly report of enquiries, booked jobs and invoiced revenue for each channel, from your KaryaFlow data

Our outcome promise. We agree a monthly enquiry target with you in writing before we start, and we commit to meeting it. Ad spend paid to Meta is not refundable, and we do not promise sales or revenue.

Ask about ads and content

Two more ways to win repeat work.

Service-due reminders

Customers due for a service or an AMC visit get a WhatsApp reminder and book again in one tap. The visit lands as a job.

Review requests after every job

When a job is closed, the customer gets a thank-you with a link to your Google review page. We ask every customer, not only the happy ones.

Google says more reviews and positive ratings can help your local ranking. Google Business Profile Help

Lands in KaryaFlow

Every channel. One job list.

Most chat and calling tools stop at the conversation. Ours end in a job your technician can see.

  1. Enquiry WhatsApp, chat, call, ad
  2. New request on the Dashboard
  3. Assigned on the Technician app
  4. Invoice and payment
  5. Review request and next service reminder

How we work

  1. A call about your business

    Your services, areas, prices and busy hours.

  2. We set it up in your name

    WhatsApp business verification with Meta, chat in your colours, call script in your words.

  3. Go live

    You see every enquiry in KaryaFlow, with where it came from.

  4. Monthly review

    What came in, what was booked, what we change next.

Rules we follow

  • Asks before it messages
  • Says when it is an AI
  • Calls only people who asked
  • Never hides bad reviews

Your questions, answered

Something specific to your business? Send us a message.

Ask on WhatsApp
Do I need KaryaFlow software to use these services?

The services work best with KaryaFlow, because every enquiry lands as a job your team can assign and track. If you use other software, talk to us first.

Will customers know they are talking to an AI?

Yes. The assistant says so in its first line, and customers can ask for your team at any time.

What does WhatsApp cost?

Meta charges for business messages on WhatsApp by message type. We show you the expected charges for your volume before you go live, and they are billed apart from our fee.

Can the AI call all my old leads?

No. Indian rules allow automated calls about a recent enquiry, or with recorded consent. We call only people who asked to be contacted, through registered numbers.

What exactly is the outcome promise?

We agree a monthly enquiry target with you in writing before we start, and we commit to meeting it. Ad spend paid to Meta is not refundable, and we do not promise sales or revenue. We agree on what counts as an enquiry before we start, so the count is never in doubt.

Can I pick only one service?

Yes. Start with the one that loses you the most enquiries today, and add others later.

Tell us where your enquiries come from.

We’ll show you where they slip away, and which service fixes it first.

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