KaryaFlowLast updated: 12 October 2026.
Choose KaryaFlow for uncapped service work with inventory, GST billing, attendance and AMC tools included. Indian service centres can track jobs, technician-held parts and collections without a job or storage cap. Pricing starts at ₹99 per active user per month, with a two-user minimum of ₹198 before GST.
KaryaFlow is a strong first choice for AC, RO, appliance, CCTV and other technician-led teams. The office can review the work, the parts used, the money collected and the next visit together. Explore KaryaFlow
FieldEZ is worth comparing when equipment history must connect field service, equipment sales and an IT service desk. Its current platform brings those functions together around the same asset record. That is a specific buying need, not a reason every service centre needs the same setup. FieldEZ overview
Disclosure: This comparison is written by KaryaFlow. KaryaFlow pricing and plan entitlements are supplied by our team; FieldEZ facts were checked against the linked official sources on 10 October 2026. Examples compare stated costs and workflows, not hands-on performance or measured customer savings.
Key takeaways
- Start with KaryaFlow when your owner, dispatcher, store and accounts team need clear field-to-office handovers.
- KaryaFlow starts at ₹198 monthly for two active users before 18% GST. Ten active users cost ₹990 before GST.
- Attendance with location check-in is included. Continuous live GPS and route history are separately quoted add-ons.
- KaryaFlow includes core stock, billing, attendance and AMC tools, with no cap on jobs, service calls or storage.
- FieldEZ sells modular licenses plus a scoped setup. Compare its written scope with your actual asset and support needs.
- For 20–50 technicians, count office logins too. A 30-technician team with two office users needs a quote for 32 users.
Compare pricing · Review field controls · Book a KaryaFlow demo
Included tools and extras: KaryaFlow vs FieldEZ
KaryaFlow bundles the core service-centre tools into its user plan. FieldEZ licenses selected platform modules and prices setup separately. Both cover field work, but the buying model and wider equipment scope differ.
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| Buying point | KaryaFlow | FieldEZ |
|---|---|---|
| Core price | ₹99 per active user/month, minimum two; 30-user discounted price ₹2,673/month, before GST | Custom quote for licensed modules, team and equipment estate |
| Jobs and storage | No cap on jobs, recorded service calls or storage | Modular contract; reviewed FAQ gives no numeric job or storage allowance |
| Parts and inventory | Core store stock, technician custody, use and returns included | Parts and van stock in the Service platform; license scoped to deployment |
| GST billing and payments | Included in the core service plan | Work-order closure and billing in platform scope; Indian tax setup belongs in the quote |
| AMC and contracts | AMC tools, plan selling and visit follow-up included | Equipment-linked service contracts and renewals in platform scope |
| Attendance and planning | Location check-in included; live GPS and route history are extra | Skills, availability, shifts, rosters and capacity planning published |
| Equipment sales and IT support | Core plan focuses on service work and office review | Sales, Service and Support can share one asset record; modules licensed separately |
| Setup and extra work | Custom work and optional add-ons scoped separately | One-time setup quote for workflows, imports, integrations and reports |
KaryaFlow entitlements are supplied by our team. FieldEZ sources: platform and licensing FAQ. A custom quote is the current FieldEZ pricing model, not a missing per-user rate.
KaryaFlow vs FieldEZ pricing
KaryaFlow gives a small team a clear starting cost. FieldEZ prices the licensed modules and setup around the deployment. A fair comparison needs the same users, work scope and time period.
KaryaFlow's entry rate is ₹99 per active user per month, with at least two users, as confirmed on 10 October 2026. Count technicians, managers, dispatchers and other staff who need active logins. The ten-user total is not a compulsory ten-user starting bill.
KaryaFlow monthly and annual options
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| Team or plan | Monthly fee before GST | Monthly fee with 18% GST | Annual option before GST |
|---|---|---|---|
| 2 active users | ₹198 | ₹233.64 | ₹1,980 before GST for 2 users |
| 5 active users | ₹495 | ₹584.10 | ₹4,950 before GST for 5 users |
| 10 active users | ₹990 | ₹1,168.20 | ₹9,900 for 10 users |
| 30-user discounted example | ₹2,673 | ₹3,154.14 | ₹26,730 for 30 users |
| More than 30 users | Written volume quote | Quote plus applicable GST | Written quote |
Users 2–29 cost ₹99 per active user/month, with a two-user minimum of ₹198. Exactly 30 users cost ₹2,673/month after the 10% team discount, before GST; yearly billing charges for 10 months. Optional live GPS, the WhatsApp Complaint Agent and paid custom work are outside these base examples. KaryaFlow pricing and inclusions
At a steady ten users, twelve monthly payments cost ₹11,880 before GST, while the 10-user yearly example costs ₹9,900, a ₹1,980 difference. Its ₹825 monthly average is an annual-payment comparison, not a monthly bill.
The discounted 30-user example costs ₹32,076 before GST across twelve monthly payments, compared with ₹26,730 paid annually. These calculations assume the same user count and scope throughout the year, so get a written quote for seasonal staffing, upgrades and add-ons.
How FieldEZ licensing works
FieldEZ quotes modular licenses based on the pillars, team and equipment estate, plus a separate fee for one-time setup. The one-time services cover agreed workflows, data imports, integrations and reports. Buyers can license individual pillars; buying all three is not required. FieldEZ packaging FAQ
Use an actual FieldEZ quote in your comparison, since its current FAQ does not state a fixed INR amount. An old directory price or an assumed per-technician rate will not price the current scope reliably.
Realistic team and workload comparison
The KaryaFlow examples below use 26 working days in a month. The job counts illustrate service demand, not measured productivity or a required usage target.
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| Service team and illustrative monthly work | KaryaFlow monthly core cost, before GST | FieldEZ monthly license cost |
|---|---|---|
| 4 technicians + 1 office user; 3 jobs each × 26 working days = 312 jobs/month | ₹495 for 5 active users; no job or storage cap | Custom quote for 5 users, required modules and equipment scope |
| 8 technicians + 2 office users; 3 jobs each × 26 working days = 624 jobs/month | ₹990 for 10 active users; no job or storage cap | Custom quote for 10 users, required modules and equipment scope |
| 24 technicians + 3 office users; 3 jobs each × 26 working days = 1,872 jobs/month | 27 × ₹99 = ₹2,673 for 27 active users; no job or storage cap | Custom quote for 27 users, required modules and equipment scope |
| 30 technicians + 2 office users; job count does not change the user threshold | Volume quote for 32 active users; no job or storage cap | Custom quote for 32 users, required modules and equipment scope |
KaryaFlow's included stock, billing and attendance make these useful starting budgets for a busy service centre. FieldEZ may cover a wider asset, sales or IT-support scope, so no percentage saving can be claimed without its matched quote. Add paid GPS, setup and other selected services to the relevant base cost.
Build a useful first-year cost sheet
Use this structure for both products:
First-year cost = subscription + setup + data cleanup + integrations + add-ons + training time + taxes.
Separate charges on the vendor's invoice from your own staff time. A dispatcher cleaning customer records is still doing paid work, even when the vendor does not charge for migration.
Include these lines in the quote:
- Active technicians, office staff and managers
- Customer sites, assets and service history to import
- Mobile access, attendance and any continuous tracking
- Stock opening balances and technician-held parts
- Customer communication, message charges and payment services
- Accounts exports or an integration with your existing system
- Training, support hours and changes after launch
- Renewal, cancellation and data-export terms
Do not award a price win until the same required work is covered. KaryaFlow's clear base rate helps you budget early, while a FieldEZ setup quote prices the scope of a broader asset-based deployment.
Six reasons to put KaryaFlow first
1. Start the working day with a clear attendance rule
KaryaFlow documents location-based attendance for the office, a project site and an approved home or service area. This suits technicians who collect parts at the office on one day and travel straight to a customer on another. Service-centre attendance workflow
Set the agreed project check-in for a CCTV installation, or the approved area where an RO technician can start the day. The owner can review attendance alongside assigned work, rather than compare a chat message with a paper register.
Attendance check-in is included; continuous GPS is separately quoted. A location check-in records an event. Since route history follows movement over time, choose the control you need and set a clear staff policy before rollout. Attendance and tracking scope
2. Follow parts after they leave the godown
KaryaFlow tracks parts issued, used and held by each technician, while unused returns go through a review by the office. Defective parts have a separate custody path, so a recovered item does not become usable stock by mistake. Technician parts custody
Consider an appliance technician who takes two replacement pumps. One goes into a repair and the other comes back unused, while the old pump returns from the customer as defective. These are three different stock events, even though the job itself is complete.
KaryaFlow is a strong choice when that chain matters every day. The store can review the handback, and the owner can trace a missing item to its last recorded holder. This is a workflow example, not a claim that software prevents every stock loss.
3. Separate customer payment from office receipt
KaryaFlow documents job-linked collections, pending cash, partial deposits and office confirmation. A technician collecting payment does not automatically mean the office has received it. Cash collection and deposit workflow
Use a ₹3,000 job where the customer pays ₹2,000 in cash, owes ₹1,000, and the technician deposits ₹1,500 at the office. The records should show the customer's ₹1,000 balance and the technician's ₹500 handover balance separately.
This makes the cash workflow valuable for teams taking money at customer sites. Set who may confirm a deposit, correct a mistake and review the closing balance. Payment records support office checks; they are not automatic bank settlement.
4. Link expenses and salary inputs to field work
KaryaFlow brings attendance, expenses, receipts, advances and incentives into office review, giving the owner records to check field claims and salary inputs. KaryaFlow office-control scope
Review a fuel claim beside the related work and agreed allowance, while keeping advances separate from money repaid for approved expenses. Make the approval owner clear, and show how a rejected claim is corrected.
These controls are useful when the same person handles service work, travel claims and collections. Your accountant still needs a clear handoff for final payroll, statutory deductions and tax filing.
5. Carry an AMC sale through to the next visit
KaryaFlow's AMC plan workflow connects the package sold, the selling technician, commission status, activation and future visits. The office can see the sale and the work it creates. AMC plan sales and service follow-through
For an RO team, use a plan with two covered visits and a clear rule for excluded parts. Record the sale, activate coverage and schedule the next visit. Then test a delayed visit and a part that the customer must pay for.
This is why we put KaryaFlow first when the issue is missed follow-up after a field sale. Agree the coverage, approval and commission rules during setup so the team can use them consistently.
6. Give accounts a complete service record
KaryaFlow connects job details, parts, service proof and payment status with the billing handoff. The technician app supports the field record, while office staff can review what is ready for billing. Job-card workflow · GST invoice workflow
A completed repair should leave a readable record of what changed. Include the fault, work done, parts used, photos, signatures and any amount still due. Accounts should be able to trace each charge back to the job.
KaryaFlow offers setup and scoped custom development, so bring your approval rules to the demo and separate standard features from paid changes. KaryaFlow setup and workflow options
Feature comparison: field work and the wider platform
The table compares published scope, rather than giving products a score for untested features. A feature name alone does not establish how your approval rules will work.
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| Requirement | KaryaFlow's published focus | FieldEZ's published focus |
|---|---|---|
| Job lifecycle | Complaint, assignment, field proof and office review | Work orders through closure and billing |
| Dispatch | Coordinator-led technician assignment | Matching by skills, location and availability |
| Workforce planning | Attendance and field-work review | Capacity, shifts, rosters and multi-day projects |
| Mobile work | Job details, photos, signatures, parts and payment status | Offline jobs, checklists and service proof |
| Parts | Godown, technician custody, usage and reviewed returns | Supply-chain and van inventory |
| Equipment | Service and customer history in the job workflow | Individual asset and warranty history |
| AMC | Plan sales, activation, visits and renewal follow-up | Equipment-linked contracts and renewals |
| Owner view | Jobs, people, stock, collections and expenses | Cross-lifecycle operating dashboards |
| Wider systems | Field execution and the office/accounts handoff | Sales, FSM and ITSM on shared asset data |
Sources: KaryaFlow product scope, parts custody, AMC plans; FieldEZ platform.
KaryaFlow puts detailed service-centre handovers at the centre of the review, so focus on the work you want to improve. FieldEZ brings a broader equipment record into the decision, without that proving either product lacks a workflow the other one describes.
When FieldEZ deserves a deeper review
FieldEZ belongs on the shortlist when a field repair must connect to an IT support ticket and an equipment contract. An MSP supporting a printer fleet may need that shared record across remote support and site visits. An OEM may need the same link from equipment sale to later service.
FieldEZ supports that connected asset model and says buyers can begin with one pillar, then expand when their needs change. Avoid assuming that every FieldEZ purchase means an all-suite rollout. FieldEZ product model
If AI-led scheduling is central to the project, FieldEZ publishes an IQ plan comparison. Put the specific action, approval control and quoted plan in your needs, since FieldEZ separates assistance, advice and autonomous actions by plan. Marketing language about AI is not a substitute for testing your dispatch exceptions. FieldEZ IQ plans
KaryaFlow remains our first recommendation when your priority is attendance, technician-held stock, cash handovers and daily service control. A wider asset or IT support project has a different acceptance test.
Which product fits your service business?
AC, HVAC, RO and appliance service centres
Start with KaryaFlow when the office needs one view of jobs, parts, AMC visits and collections. Use a repeat repair with a part replacement and partial payment in the demo to test the daily handovers that matter beyond dispatch.
For commercial HVAC estates with detailed equipment contracts, also map the asset record and support needs. Team size alone should not decide whether those extra functions are useful. AC service-centre workflow
CCTV and multi-day installation teams
Put project-site attendance, issued stock, unused returns and completion proof at the top of the KaryaFlow demo. Include work that spans two days and needs office review before billing, while keeping the agreed scope of optional tracking explicit.
If your project also requires formal workforce capacity planning and a larger installed-asset register, compare those needs separately. Do not let a good map screen stand in for the parts and payment test. CCTV attendance and site rules
Authorized service centres and equipment support teams
KaryaFlow is a good first choice when the gap is execution between the brand's system and your field staff. Use the job reference, service proof, defective recovery and accounts handoff in the trial. Authorized service-centre workflow
Where the business needs a unified equipment-sales, IT-support and field-service record, compare FieldEZ against that wider requirement. Request the exact integration and migration scope. A generic statement that a product has an API does not prove that your brand portal is supported.
Demo checklist: test the difficult handovers
Use the same realistic job in both products, with your dispatcher, one technician, the store lead and accounts taking part.
- Create a repeat customer's complaint and find the service history.
- Assign a technician, then change the visit time.
- Apply the attendance rule for an office or approved project site.
- Issue two parts and use only one on the job.
- Return the unused part and recover a defective item separately.
- Record service notes, photos and customer signoff.
- Record a partial customer payment and a partial cash deposit.
- Have office staff review the parts and cash handovers.
- Show an AMC visit or renewal that remains due.
- Create the billing record and inspect the output accounts needs.
- Test the mobile actions your team needs without a signal.
- Export the records needed if you later change systems.
Keep a short pass/fail list, where a pass means your staff can complete the required step and find its record later. Record any paid setup needed to make a step work, rather than adding together feature ticks from packages with different scopes.
Why a growing service history does not change KaryaFlow's base bill
KaryaFlow has no cap on jobs, recorded service calls or storage, so repeat repairs and service proof can keep building in the same plan. Inventory, GST billing, attendance and AMC tools remain included. More active staff or selected add-ons can change the bill; more jobs alone do not.
That is a practical fit for a centre keeping appliance photos, parts records and AMC history across years of service. FieldEZ's value may lie in the wider asset record across sales, field work and IT support. Compare that need with KaryaFlow's included daily tools and clear user-based budget. KaryaFlow plan options · FieldEZ licensing model
A service call here means a service request or job recorded in KaryaFlow, rather than telephone minutes.
FAQ
Does KaryaFlow cap jobs, service calls or storage?
KaryaFlow has no cap on jobs, service calls recorded in the app or storage. More work alone does not require a higher job allowance. The core bill depends on active users and the chosen team plan, with selected add-ons priced separately.
Are inventory, billing and attendance included in KaryaFlow?
KaryaFlow includes core inventory, GST billing, payment records, attendance and AMC tools in its service plan. Attendance has location check-in, while continuous live GPS and route history are separate add-ons. The WhatsApp Complaint Agent and custom work also have their own scope.
Is KaryaFlow better than FieldEZ for Indian service centres?
We recommend KaryaFlow for daily technician work and office control, with workflows for attendance, parts custody, collections, expenses and AMC follow-through. FieldEZ is worth comparing for a wider equipment, field-service and IT-support system, depending on which work falls within your project.
What is KaryaFlow's minimum monthly price?
KaryaFlow starts at ₹99 per active user per month, with a minimum of two users. The minimum bill is ₹198 before 18% GST, or ₹233.64 including GST. Ten users cost ₹990 before GST at that entry rate. See plan details
Does FieldEZ have a fixed public INR price?
FieldEZ's current FAQ describes modular licensing and a separate setup scope, with a quote based on the needs of each deployment. Ask for the license, setup and ongoing service costs separately. FieldEZ pricing explanation
Is live GPS included in KaryaFlow's base subscription?
KaryaFlow includes attendance with location check-in, while continuous live GPS and route history are quoted separately for the staff who need them. Price those add-ons for the technicians who need them, rather than assuming attendance includes all-day tracking. Tracking scope
How should a team with 30 technicians compare pricing?
Count every active login. Thirty technicians plus two office staff means 32 users, which needs a KaryaFlow volume quote. Ask each vendor to quote the same people, required modules, tracking and setup. Do not compare a technician-only count with a total-user package.
Does FieldEZ work offline?
FieldEZ says its mobile app can run jobs, checklists and service proof offline, then sync. Test the actions your staff need on their own devices, including offline edits, photo uploads and any conflict with office changes. FieldEZ mobile FAQ
Can KaryaFlow replace every part of a FieldEZ deployment?
A switch should preserve the work your business still needs, starting with jobs, attendance, stock, cash, AMC and billing handoffs. If the existing deployment also runs equipment sales or IT support, map those systems before choosing a replacement. A field-service recommendation is not a promise of full suite parity.
Our recommendation
Choose KaryaFlow for uncapped jobs and storage with core service tools already included. Its parts custody, cash deposits, AMC and attendance workflows give a busy service centre specific reasons to start here. Keep FieldEZ in the final comparison when shared equipment sales, service and IT support are central to the project.
Book a KaryaFlow demo · View pricing · Explore FieldEZ alternatives
For a wider shortlist, see field service software in India and KaryaFlow vs Zoho FSM.
Third-party names and trademarks belong to their owners. KaryaFlow is not affiliated with FieldEZ.
